Administrative Assistent (Volunteer)
100 - 300
About job

Schedule: Fulltime
City: Bakı, Azerbaijan

- To provide a high level of support to the Director
- To work closely and effectively with the Director to keep him well informed of upcoming commitments and responsibilities, following up appropriately
- To proactively manage the Director’s time, ensuring regular catch-up meetings to review and update on diary commitments and key priorities both with internal and external contacts, exercising a high level of judgment on priorities;
- To provide a bridge for smooth communication between the Director and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
- To act as a focal point in negotiations between the Director
- To organize travel, meetings and events for the director as required
- To carry out background research and presenting findings
- To undertake proactive e-mail management, ensuring that urgent emails are promptly picked up, responded to as appropriate;
- To ensure a high standard of administration and provide guidance as appropriate on the production of internal and external documents
- Secretarial duties: typing, preparing documents, organizing files. Where required provide support to ensure are of an appropriately high standard, including proofreading the document, checking spelling, grammar, sense, amendments and presentation
- Devising and maintaining office systems, including data management and filing
- Screening phone calls, enquiries and requests, and handling them when appropriate
- Meeting and greeting visitors at all levels of seniority
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager
- Producing documents, briefing papers, reports and presentations

Primary requirements

- Degree in Engineering/ Finance /MBA /Operation Management
- English Language /QC
- Female /male
- English (fluent), Azerbaijani (fluent). Russian (fluent),
- Proficient knowledge Knowledge of English, Russian and Azerbaijani languages
- Computer literacy (MS Word; Excel; Internet)
- Skill in both verbal and written communication
- Skill in establishing and maintaining effective working relationships
- Ability to work in a team
- Аbility to conduct business correspondence at high level
- Ability to work under pressure
- Strong enthusiasm, passion and work ethic
Required skills and experience:
- Professional experience of one year working as Assistant
- Demonstrable experience in an administration/executive assistant/PA role
- Full time employee
- Fully familiar with computer, word, excel, PowerPoint, outlook and internet.
- Excellent oral and written communications skills in English, Russian and Azerbaijani languages
- Will be entrance computer and languages exams (specking, Writing and reading).
- Maximum age is 35 years old
- Excellent inter-personal and communication skills
- Excellent organizational skills, ability to multi-task and organize others
- Excellent oral and written communication skills and ability to professionally represent the director
- Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances

Volunteers of different ages, gender and experience are all welcome to join the Germes Consulting core operations
Personal requirements: Ability to work quickly and accurately. Applicant must have accuracy in working with various documents, should manage the deadlines in timeline.

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- Tanımadığı şəxsə anket sorğusu keçirmək üçün müraciət etmək bacarığı
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- Yaş məhdudiyyəti 21-28
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